How Can I? - Parishes

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On June 6, 2011, the Diocese of Pittsburgh will begin an exciting new chapter in its history with the launching of a new website that will be an alive, engaging, responsive, and growing part of our local church.

This new website will be a project of all the parishes, schools, offices and departments of the diocese. With an ordinary web browser and basic word processing skills, you will have a secure way to add and change data on the site, including Mass times, parish staff members, and parish events.

Our website will be constantly growing and changing to meet the needs of priests, parishes, schools and diocesan staff. This brochure provides information on how to use some of the basic functions of the site. It will show you how to:

  • Login to the website, update your account and personal profile
  • Explore your parish’s profile page
  • Make basic changes to your parish profile page
  • Designate staff members and profile administrators

Compatibility

This site supports the vast majority of web browsers in use today, including:

If your parish uses an older browser, you may not be able to view the site properly - this may affect your ability to edit your parish profile. Please update your browser as soon as possible.

Screen Resolution

Today, nearly all websites are designed to work on screens with a resolution of 1024 x 768 pixels or higher. If your computer’s screen is set to a resolution of 800 x 600 pixels—currently, only 0.6 percent of computer monitors are set to 800 x 600 pixels—the new diocesan site will appear a bit too big for your browser’s window. Though you will still be able to use the site, increasing the resolution of your monitor will make using the site a bit easier.

The exact procedure for adjusting the screen resolution will vary depending on your version of Microsoft Windows, and the age of your monitor and video card will determine your screen resolution options.

Diocesan Website Help Desk

If you encounter problems with any of the steps outlined here or have additional questions not addressed in this brochure, please call the Diocesan Website Help Desk at (412) 456-3018 / (412) 456-3019.

Step 1: Logging In

To make changes or add content to your parish profile page, you will need to 1) login to the website and 2) be granted permission to make changes to your page. This section will show you how to:

  • Login for the first time
  • Reset your password
  • Change your account information

In addition, it will show group owners how to delegate administrative privileges to others if they choose to do so.

Logging in for the first time

Begin by visiting diocesan website at http://216.92.40.10. On the top right hand corner of any page, you will see fields where you can sign in.

If your name is in the 2011 Official Catholic Directory of the Diocese of Pittsburgh, you should already have an account with a username and temporary password.Your username will be your first initial and last name (e.g., “jsmith”). Your temporary password is the same as your username. Once you login, it is imperative that you change your temporary password to a more secure one.

 

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If your name is not in the 2011 Official Catholic Directory of the Diocese of Pittsburgh, you will need to create a new username and password. To do so, click on “click here to register” at the top of any page. You will see several tabs. Make sure that the “Create new account” tab is selected. Then, provide:

  1. A username of your own choosing. Spaces are allowed; punctuation is not allowed except for periods, hyphens, and underscores (e.g., “johnsmith,” “j_smith,” “jane.smith,” “Peter Paul,” etc.).
  2. A valid email address. All emails from the system will be sent to this address. The email address is not made public and will only be used if you wish to receive a new password or wish to receive certain news or notifications by email.
  3. Your home parish

Click “Create new account.” Instructions and a password will be sent to the email address you provided.

To login, enter your username in the top box and your password in the box beneath it. Click “SIGN IN” or hit your Enter or Return key. The page will refresh, and your name will appear in the top right hand corner of the page. You are now logged in.

To log out, click the words “Log out” at the top right hand corner of any page.

Resetting your password

Now that you have logged in, you will need to reset your password to make it more secure.

  1. Visit the User Login page, and click on the “Request new password” tab.
  2. Enter your username or email address, then fill out the “Word verification” (this helps us prevent malicious users from gaining access to our website).
  3. Click the “Email new password” button.
  4. Check your email for further instructions to login to the website and reset your password.

Use this same procedure if you have forgotten your password and need to reset it.

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Changing your account information

To edit your username, your email address, or to change your password, simply login to the website, then, under your username (in the sidebar), click “My Account.” On your Account page, click the “Edit” tab, and then edit your account information. When you are finished making edits, scroll down to the bottom of the Edit form and click “Save.”

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Step 2: Find Your Parish Profile Page

Find the profile page of your parish. While there may be additional elements, the page at least should contain the following:

  • Photo of your parish
  • Location information (addresses and telephone numbers)
  • List of key staff members
  • Email addresses
  • Website
  • Mass Schedule
  • Confession Schedule
  • Eucharistic Adoration Schedule
  • History / Mission field (optional)
  • Calendar (optional)

Step 3: Designate Administrators

If you are a pastor and would prefer that your administrative assistant or other staff member maintain your parish profile, please do not simply hand over your login credentials. You may choose to add administrators to your parish and grant them permission to make profile updates for you.

Managing Parish Administrators

  • Login to the website
  • Click on your parish name under History: Groups
  • Once on your parish page, you will see a list in the right column titled "Recent Members". Check here to see if there are any administrators to your parish.
  • To add a new administrator, click the "Members Tab" located just under the page title
  • Under the "Search" field, click the "All" button, then type the name or email address of the person you'd like to add.

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  • If this person has a user account, it will be listed in the results below.
  • Check their status to see if they are a member, non-member or admin of the parish.
  • Click "Promote" next to their email address to grant administrative priveliges
  • Click "Demote" if you need to remove administrative priveliges or "Remove" if an individual is no longer a member of your parish staff.

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If you are a designated administrator for your parish profile, please read on...

Step 4: Edit Your Profile Page

If you have been given permission to make changes to your parish profile page, you will notice that your profile will have tabs at the top of the page. To make changes or add information, click the “Edit” tab. You will see a number of fields that will enable you to:

  • Upload or change your profile photo
  • Change basic information about your location, website, or email address
  • Change or add staff
  • Change Mass, Eucharistic Adoration, or Confession schedules
  • Grant administrative privileges to other users
  • Update Calendar

If you are familiar with entering information on the web, you have the skills to enter and change information on your profile page.

Changing your profile photo

Each profile page provides a standard “filler” photo. As soon as possible, parishes and s should upload a photo of their buildings. Departments should upload a photo showing their staff members, either in their or in the community.

The website will automatically resize and crop your photo to fit the space. Any .png, .gif, .jpg, or .jpeg photo up to a maximum size of 64 MB will work.

To upload a photo:

  1. Click the “Edit” tab. Find the area of the page marked “Photo.”Click “Browse” and select the appropriate photo from your hard drive. Click “OK.”
  2. Click “Upload” to upload the file. A thumbnail of the file will appear.
  3. To remove the image and add another, click “Remove.”
  4. To preview your change, click “Preview” on the bottom of the page.
  5. To apply your change, click “Save” on the bottom of the page.

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Adding neighborhoods served

Though parishes are listed according to their canonical locations, their territory often covers a number of neighborhoods. In addition, visitors may search for your parish with variant names or misspellings (e.g. “Catherine,” “Catharine,” etc.). Adding this data to your profile will make it easier for people to find.

  1. Click the “Edit” tab. Find the area of the page marked “Neighborhoods Served.”
  2. Type any neighborhoods in your parish’s territory, alternate names, or common misspellings.
  3. To apply your change, click “Save” on the bottom of the page.

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Changing addresses and phone numbers

  1. Click the “Edit” tab. Find the area of the page marked “Locations” and click to reveal the locations.
  2. Enter or change information in the fields. Fields marked with an asterisk (*) are required fields.
  3. To add a location, simply fill out an additional field. You may have up to eight locations.
  4. To delete a location, click the “Delete” box.
  5. To preview your change, click “Preview” on the bottom of the page.
  6. To apply your change, click “Save” on the bottom of the page.

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Adding a parish website to a profile

While every parish will have a profile page, these profile pages are not intended to replace the individual websites of parishes . If you have a separate site, add it in the “website” field. Click “Save” on the bottom of the page.

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Adding or changing staff listings

You may add the names of staff to your profile. (Note: Only the clergy may change priests and deacons.)

  1. Click the “Edit” tab. Find the area of the page marked “Staff.”
  2. For each staff member, add the “Title” (e.g., “Mr.,” “Ms.,” “Dr.”), “First Name,” “Middle Name/Initial,” “Last Name,” “Generational” (e.g., “Jr.,” “Sr.”), “Credentials” (Religious Communities, Degrees), and “Business Title” (an open field: “Director for Religious Education,” “Social Minister,” etc.).
  3. To add another position, click “Add another item.”
  4. To change the order of items, click on the cross hairs on the left of the listing and drag it to a new position.
  5. To delete a position, simply erase the content in each field containing the incorrect/unwanted information
  6. To preview your change, click “Preview” on the bottom of the page.
  7. To apply your change, click “Save” on the bottom of the page.

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Changing Mass, Eucharistic Adoration and Confession schedules

Fifty percent of all visitors to the diocesan website are looking for Mass times.  Maintaining a current Mass schedule is essential.

  1. Click the “Edit” tab.
  2. Under the "Mass Times," "Confessions," and/or "Eucharistic Adoration,” field(s), locate the information you want to change.
  3. Be sure to place each individual item is on its own line to keep the formatting consistent.
  4. Each subtitle (Saturday Vigil, Sunday, Weekdays, etc.) should be text style "Heading 3."  To change this, highlight the title, then under "Format" on the text editor, select "Heading 3."
  5. To preview your change, click “Preview” on the bottom of the page.
  6. To apply your change, click “Save” on the bottom of the page.

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Adding Mass, Eucharistic Adoration and Confession schedules

Fifty percent of all visitors to the diocesan website are looking for Mass times.  Maintaining a current Mass schedule is essential.

  1. Click the "Edit" tab.
  2. Locate the "Mass Times," "Confessions," and/or "Eucharistic Adoration,” field(s).
  3. Under each field, there should be a blank box to enter new information.  Enter the proper subtitle on the first line (Saturday Vigil, Sunday, Weekdays, etc.), highlight it and select "Heading 3" under "Format" on the text editor.
  4. Enter the desired time(s) under the proper subtitle.  Be sure to place each time on its own line.
  5. To preview your change, click "Preview" on the bottom of the page.
  6. To apply your change, click "Save" on the bottom of the page.
  7. To add another item, click on the "Edit" tab and repeat the above process.

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Granting administrative privileges to other users

To allow other users to make changes to your parish, , or department profile page, you must make them administrators.  To do this:

  1. Click the "Edit" tab.
  2. Click the "Members" tab at the top of the page.
  3. In the search box that comes up, type in the desired person's username and click the "non-members" button if the person is not a member of the group, or the "members" button if the person is a member of the group.
  4. Locate the proper username and click "promote"under the word "manage."
  5. On the next page, confirm that you would like to promote the user.
  6. The user is now an administrator and is able make changes to your parish profile page.

Taking administrative privileges away from a user

As the group owner, if you no longer wish to grant administrative privileges to a user, you may demote him.  To do this:

  1. Click the "Edit" tab.
  2. Click the "Members" tab at the top of the page.
  3. Click the "members" button under the search box that comes up.
  4. Locate the username of the person you wish to demote.
  5. Click "demote" under the word "manage".
  6. On the next page, confirm that you would like to demote the user.
  7. The user is still a member of your group, however he no longer has the ability to edit any information on your page.

Additional Features

Using the Text Editor

The diocesan website uses a “rich text editor” to edit content and control image placement on the website. The editor allows you to add text (either by typing or pasting), format the text, and arrange and edit the way pictures, lists, tables, etc. are laid out and displayed. The editor is truly “WYSIWYG” (What You See Is What You Get): What you see on this editing page is basically the same thing you’ll see on the saved content you have created or edited.

The editor provides a number of options:

  1. Bold: Makes text bold
  2. Italic: Italicizes text
  3. Underline: Underlines text
  4. Strikethrough: Makes a strikethrough effect on text
  5. Center Justify: Clicking it once centers the text; clicking again restores left alignment
  6. Bulleted List: Shows text in a bulleted lists (unordered)
  7. Ordered List: Shows text in a numbered list (ordered)
  8. Link: Inserts or edits a hyperlink
  9. Unlink: Removes a hyperlink on the selected text
  10. Insert / Edit Image: You can use this button to add an image to the story
  11. Superscript: Applies the superscript formatting to the text
  12. Subscript: Applies the subscript formatting to the text
  13. Horizontal Rule: Adds a line to separate horizontal sections of the document
  14. Paste from Word: Use this button when pasting text from Microsoft Word
  15. Clear Formatting: Removes all special text formatting from the selected text
  16. Special Character: Used to insert special characters like é, ü, ø and ©
  17. Format Selection: Use this menu to set a line as a heading, paragraph, definition, etc.
  18. Check Spelling: Use this buttons to check spelling in your story
  19. Check Spelling as You Type: Use this buttons to check spelling in your story
  20. Image:  Use this button to insert an image in a text field
  21. Line Breaks:This is an inactive button. You need not click it.

Inserting an Image in a Text Field

  1. Click on the "Image" button in the text editor.

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  1. Click the "browse" button to select an image from your computer (only .gif, .jpg or .png formats are supported).
  2. Once the image is uploaded, enter a title (optional).
  3. Select the image alignment.
  4. Select the desired image size, "preview" for small, "lightbox" for larger.
  5. Click "Insert".
  6. To apply your change, click "Save" on the bottom of the page.

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Changing / Updating an Image in a Text Field

  1. Click once on the image located within the text to highlight it
  2. Click on the "Image" button in the text editor
  3. Click the "browse" button to select an image from your computer (only .gif, .jpg or .png formats are supported).
  4. Once the image is uploaded, enter a title (optional).
  5. Select the image alignment.
  6. Select the desired image size, "preview" for small, "lightbox" for larger.
  7. Click "Update".
  8. To apply your change, click "Save" on the bottom of the page.

Deleting an Image in a Text Field

  1. Click once on the image located within the text field
  2. Press the "delete" key on your keyboard
  3. To apply your change, click "Save" on the bottom of the page.

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Adding an Event to the Calendar

You can promote your parish event by placing it on the website’s calendar. To add an event:

  1. Login to the website.
  2. On the diocesan homepage, scroll down to the “Upcoming Events” section. This section always displays the next three upcoming events. Click “More” to reveal the diocesan calendar.

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  1. At the top of the calendar, you will see options to display events a Year, Month, Week, or Day at a time. The “Add+” option allows you to add events.
  2. Click the “Add+.” You will go to a page entitled “Create Date.”

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  1. In the “Title” field, add a title for your event (e.g., “Seminar @ Saint Paul Seminary” or “Parish Fish Fry.”)
  2. In the “Date” field, set the month, day, and time when the event begins and ends.
  3. If the event will repeat, choose the “Frequency” (e.g., “Every 7”) and “Period” (e.g., “Days”). Set the date and time when the event will finishing repeating. (Setting an ending date is essential. If no ending date is set, the event will repeat in perpetuity.)

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  1. In the Event Type field, you may choose a category describing the type of event (e.g. Fish Fry, Parish Festival, Training Workshop, etc.).  This is used to display pages of upcoming events by category.
  2. In the “Event Description” field, add a description using the text editor.

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  1. At the bottom of the page there is a tabbed menu of links.  Select "Groups", then choose your parish from the "My groups" listed to the right.  Choose whether or not to show your event to the entire website by checking the "Public" box.

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  1. To preview your event, click “Preview” on the bottom of the page.
  2. To apply your event, click “Save” on the bottom of the page.